Quickly share
real-time team
availability with
external contacts

A multi-person availability calendar

  • Impromptu combinations of internal team members
  • Multiple user calendars consolidated into one dynamic calendar
  • Real-time availability (no waiting for poll results)
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Before and after Sync Link

What's your role at the office?

Scavenger of
team availability?

Sender of stale availability lists?

Translator of
time zones?

Writer of many
emails to book a
single meeting?

Or automator of
triumphant meetings?

Stop…

  • waiting for people to respond to availability polls
  • cross-checking calendars across your internal team
  • manually typing a list of times that your team is available
  • making time zone mistakes
  • sending availability lists that are immediately outdated

Download the app and you are 5 minutes away from creating your first Sync Link

Sign up for a free trial, install the plugin and send your first Sync Link email.
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Automator

You lose...

Laboriously researching and typing lists of available times

Multiple emails between companies when choosing a meeting time

Mistakes when translating mixed time zones

Wasted time re-checking teammate calendars for updated availability

You gain...

Your team's availability provided to external associates in seconds

Auto-generated email text to clearly communicate availability information

Auto-include attendee names, email addresses, breakdown of optional vs. required attendees

External contact chooses the time zone for listed times

ROI Calculator

How much time and money will Sync Link save you?

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Group Calendar

Sync Link displays the shared availability of multiple internal users on one dynamic calendar (unlike other tools which display only one user's free time).

Independent User

If you can see your co-worker's calendar, you'll be able to use Sync Link whether your co-workers have a Sync Link account or not. You really can start using it right away!

How Sync Link Works

1. Type your email & choose attendees

Start a new email as usual in Microsoft Outlook. After you’ve composed your basic email, use the plugin pane on the right to insert the names of the people invited to the meeting. Specify which names are required and which are optional. Use the Sync Link button to insert the link.

2. Sync Link inserts link & attendee list

Sync Link will insert a block of text explaining how the link works (you can personalize this), then the Sync Link itself which is a link to a real-time, dynamic calendar. Finally, it lists the names of the people to be invited along with their email address (after all, those will be needed for the person sending the invite!).

3. Sync Link provides link to external teams

Now that Sync Link has included all the bits of information needed to book a meeting, you can send the email to your contact on the external team. The Sync Link consolidates the calendars of your attendees and provides a link for viewing your team’s availability.

4. External team sees real-time availability

When the external contact clicks the link included in your email, they will see your team’s availability page. Viewers can change the time zone to their local time. Blocks of time are color-coded based on whether all attendees are available or only the required attendees. For security purposes, neither your company name nor attendee names will be displayed on this page.

Finally, you can stop fielding these questions...

"Could you look at your team's schedule and send a list of available times for your team?"
"Who should I invite to the meeting?"
"Was that 1 p.m. Central or Eastern time?"
"Could you send me your team's updated availability?"